Brookfield Conference Center Wedding Contest Official Rules

Brookfield Conference Center Wedding Contest Official Rules:

DISCLAIMER: NO PURCHASE OR PAYMENT OF ANY KIND IS NECESSARY TO ENTER OR WIN.

The “Brookfield Conference Center Wedding Contest” (“Contest”) is sponsored by North Central Management, Inc. (“Sponsor”). The Contest is governed by these official rules (“Official Rules”). By participating in this promotion, each entrant agrees to abide by these Official Rules, including all eligibility requirements, and understands that the Official Rules and the results of the promotion, as determined by Sponsor and its agents, are final in all respects. Winning a prize is contingent upon fulfilling all requirements set forth herein.

This promotion is in no way sponsored, endorsed or administered by, or associated with, Facebook or Instagram. Any questions, comments or complaints regarding the promotion will be directed to the Sponsor, not Facebook or Instagram.

1. ELIGIBILITY:
The Contest is open to legal residents of the United States where not prohibited by law, who are eighteen (18) years of age or older, have a valid address, a Facebook and/or an Instagram account, and email address. The following individuals are not eligible: employees, directors and officers of North Central Staffing, Inc., Visit Brookfield, Inc., Evoke Brand Strategies, Inc., or any parent, subsidiary, or affiliated entity or any of them; the City of Brookfield, Wisconsin, the Town of Brookfield, Wisconsin, or any elected or appointed official, officer, or employee of either of them; employees, directors, officers or owners of any entity providing employees to a North Central Group-managed hotel on a temporary basis; employees, directors and officers of the Brookfield Conference Center; contractors of the Brookfield Conference Center; and immediate family members (spouse, parent, child, sibling, and spouse or “step” or each) of such persons, are not eligible. The Contest is subject to all applicable federal, state, and local laws and regulations and is void where prohibited. Sponsor may require any entrant to provide an affidavit confirming eligibility for the Contest.
2. CONTEST PERIOD:
The Contest begins on March 15, 2019 at 8:00 a.m. local Wisconsin time and ends on June 12, 2019 at 5:00 p.m. local Wisconsin time (“Contest Period”). All entries (submissions) must be received on or before the end of the Entry Period (as defined below). All voting must be received on or before the end of the Voting Period (as defined below). Sponsor reserves the right to extend or shorten the Contest Period, Entry Period and/or the Voting Period at its sole discretion.
3. HOW TO ENTER:
In order to participate in the Contest, participants must: (a) follow @brookfieldconferencecenter on Instagram and/or like the Brookfield Conference Center on Facebook (https://www.facebook.com/brookfieldconferencecenter/); b) during the Entry Period, sign up via a lead form on Facebook with the name of the entrant and his or her partner, include entrant’s Instagram handle, a brief written synopsis of your love story, and contact information (a valid email address and phone number). The Entry Period begins at 8:00 a.m. local Wisconsin time on March 15, 2019 and ends at 5:00 p.m. local Wisconsin time on May 15, 2019. Only one entry per couple will be accepted.
4. SEMIFINALIST SELECTION:
From all eligible entries received during the Entry Period, three (3) semi-finalists will be selected by a group of three judges from the Sponsor and Brookfield Conference Center team based on the uniqueness and creativity of the love story. Semi-finalists will be notified, using the contact information provided in the entry form, by 12 p.m. local Wisconsin time on May 22, 2019. Semi-finalists have one week to respond (in the manner outlined in the semi-finalist notification) and accept inclusion in the next round of voting. Once semi-finalists are chosen and confirmed, semi-finalists will have one (1) week (from May 22 through May 29, 2019 at 11:59 p.m. CT) to create a video of no longer than one (1) minute introducing the couple and their love story (“Video”). The Video is to be created at the cost of the couple. Videos must be submitted to Sponsor (in accordance with instructions included in the semi-finalist notification) as a .mp4 file no later than 11:59 p.m. CT on May 29, 2019. Video content and length will be reviewed by the Brookfield Conference Center team to ensure appropriate content. Sponsor will feature the Videos on the Brookfield Conference Center Facebook and Instagram pages. Sponsor will announce the semi-finalists and post the Videos to the Brookfield Conference Center Facebook page and share via Instagram no later than 11:59 p.m. on May 30, 2019.
5. WINNER SELECTION:
a. The winners of this Contest will be determined by the Brookfield Conference Center Instagram and Facebook audience through ‘Total Engagement’ (likes, comments and shares) received on Instagram and Facebook video posts between the time Videos are posted as noted above (i.e., no later than 11:59 p.m. on May 30, 2019) and before 5:00 p.m. local Wisconsin time on June 12, 2019 (the “Voting Period”). Each like, share and/or comment is its own entry and carries the same weight.
b. Contest facilitators will screenshot engagement numbers at 5:00 p.m. local Wisconsin time on June 12, 2019. No Total Engagement activity after the end of the Voting Period will be       considered for entries.
c. The one (1) Video receiving the most Total Engagement during the Voting Period will be the winner of this Contest.
6. NOTICE OF WINNING:
The final winner will be notified via email or phone call (using the contact information provided in the entry form) no later than June 19, 2019. Winner has one week to claim their prize by responding in the manner outlined in the winner notification. Receiving a prize is contingent upon compliance with these Official Rules. In the event a potential winner is disqualified for any reason or fails to accept the prize within the prescribed time period, the potential winner forfeits the prize, and Sponsor will award the applicable prize to the Video receiving the second most Total Engagement during the Voting Period. If none of the three (3) semi-finalists is qualified and accepts the prize, the prize will remain unawarded. Prior to awarding the prize, the Sponsor in its sole discretion may require verification of the Contest winner’s identification by showing a valid government-issued photo identification.
7. ANNOUNCEMENT OF WINNER:
Sponsor will announce the final winner by 5:00 p.m. local Wisconsin time on June 26, 2019 via Facebook and Instagram announcement. The winner also will be notified using the contact information provided in the entry form.
8. PRIZES:
One (1) winner will be chosen to receive a wedding reception for up to 250 people at the Brookfield Conference Center, 325 S. Moorland Road, Brookfield, Wisconsin, to be held between May and November 2020 (on a date mutually agreed by Sponsor and the winner, depending on availability), specifically including only the items described below, up to a maximum fair market value of $25,000.00. The Dream Wedding Package is valid for up to 250 guests and includes:
a. 3 passed hours d’oeuvres during the reception (6 options to choose from) (also includes passers);
b. 3-course plated meal, which includes
1. Salad – 3 options to choose from
2. Entrée – duet, vegetarian and/or vegan options will be given to choose from
3. Wedding Cake Service included – the winning couple will provide the cake from the baker of their choice, but the Brookfield Conference Center team will cut and serve;
c. Tasting event for couple to choose their desired menu options, on a mutually agreed upon date prior to the event date;
d. Floor Length table linens and linen napkins;
e. Centerpieces – 3 options to choose from;
f. Champagne Toast – pre-set champagne to celebrate during speeches;
g. Late Night Snack – 2 options to choose from;
h. Bartender fees included along with all non-alcoholic beverages (alcoholic beverages, other than the champagne toast noted above, are excluded from the Dream Wedding Package and must be purchased either by the winning couple or wedding guests);
i. Ceremony in the Brookfield Conference Center outdoor garden/Celebration Plaza area (weather dependent), or in an alternative indoor room within the Brookfield Conference Center depending on weather; and
j. 72” skirted tables for reception, high top tables for cocktail hour, 8-foot tables for gifts, cake and head table.
9. ODDS OF WINNING:
The prize is non-transferable. Odds of winning the prize depend on the number of entries received.
10. CONDITIONS:
By participating in the Contest, you:
a. agree to grant the Sponsor a non-exclusive, perpetual, worldwide license to edit, telecast, exhibit, rerun, reproduce, use, syndicate, license, print, distribute and otherwise exploit any items (including the submission materials and the Video) submitted as part of your contest entry (the “Materials”), or any portion thereof, in any manner and in any and all formats and media now known or hereafter devised, without payment to you or any third party;
b. acknowledge that the Sponsor reserves the right, in its sole discretion, not to use the Materials at all; and
c. represent and warrant that: you meet the eligibility requirements set forth in these Official Rules; you have the full legal right, power and authority to grant to the Sponsor the license provided for herein; you own or control the complete exhibition and other rights to the Materials you submitted for the purposes contemplated in this license; and neither the Materials nor the exercise of the rights granted herein shall infringe upon or violate the right of privacy or right of publicity of, or constitute a libel or slander against, or violate any common law or any other right of, any person or entity.
11. ADDITIONAL TERMS:
Additional terms and conditions may apply. Incidental expenses and all other costs and expenses which are not specifically listed as part of a prize in these Official Rules and which may be associated with the award, acceptance, receipt and use of all or any portion of the awarded prize are solely the responsibility of the respective prize winner. Any attempt by an entrant to obtain more than the stated number of entries permitted by using multiple/different email addresses, identities, registration and logins, or any other methods will void that entrant’s entries and that entrant may be disqualified. Use of any automated system to participate is prohibited and will result in disqualification. In the event of a dispute as to any registration, the authorized account holder of the email address used to register will be deemed to be the entrant. The “authorized account holder” is the natural person assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address. Each potential winner may be required to show proof of being an authorized account holder.
12. TAXES:
All taxes imposed on prizes are the sole responsibility of the winner. The winner is responsible for ensuring that he/she complies with all applicable tax laws and filing requirements. The winner will be required to complete and submit an IRS Form W-9 or equivalent, including the winner’s full Social Security Number, for receipt of the prize.
13. PUBLICITY:
By participating in the Contest, each entrant grants Sponsor permission to use his/her name, likeness, comments, and photographs of him/her for publicity purposes without payment of consideration, except where prohibited by law. In addition, by participating in the Contest, the winner agrees to allow the Sponsor to take pictures of the winner and his/her guests, including minors, at the event and use those photographs for marketing purposes, including social media.
14. FINAL AUTHORITY:
Sponsor has the sole and complete discretion regarding all Contest-related matters. All decisions regarding qualifications, selection or disqualification of the participant(s) or winner shall be subject to the sole and complete discretion of the Sponsor. You can be disqualified for any reason at any time.
15. ADDITIONAL LIMITATIONS:
Only one winner per household. Prizes are non-transferable. No substitution or cash equivalent or prizes is permitted. Sponsor and its respective parent, affiliate and subsidiary companies, agents, and representatives are not responsible for any typographical or other errors in the offer or administration of the Contest, including, but not limited to, errors in any printing or posting or these Official Rules, the selection and announcement of any winner, or the distribution of any prize. Any attempt to damage the content or operation of this Contest is unlawful and subject to possible legal action by Sponsor. Sponsor reserves the right to terminate, suspend or amend the Contest, without notice, and for any reason, including, without limitation, if Sponsor determines that the Contest cannot be conducted as planned or should a virus, bug, tampering or unauthorized intervention, technical failure or other cause beyond Sponsor’s control corrupt the administration, security, fairness, integrity or proper play of the Contest. In the even any tampering or unauthorized intervention may have occurred, Sponsor reserves the right to void suspect entries at issue. Sponsor and its respective parent, affiliate and subsidiary companies, agents, and representatives, and any telephone network or service providers, are not responsible for incorrect or inaccurate transcription of entry information, or for any human error, technical malfunction, lost or delayed data transmission, omission, interruption, deletion, line failure or malfunction of any telephone network, computer equipment or software, the inability to access any website or online service or any other error, human or otherwise. Entrants are required to provide truthful information and the Sponsor will reject and delete any entry that it discovers to be false or fraudulent. The Sponsor will disqualify any entry from any individual who does not meet the eligibility requirements and will also delete any entry as required by law.
16. ENTRANT’S PERSONAL INFORMATION:
Information collected from entrants is subject to the Sponsor’s privacy policy and applicable laws.
17. INDEMNIFICATION AND LIMITATION OF LIABILITY:
BY ENTERING THE CONTEST, EACH ENTRANT AGREES TO INDEMNIFY, RELEASE AND HOLD HARMLESS SPONSOR AND ITS PARENT, AFFILIATE AND SUBSIDIARY COMPANIES, THE FACEBOOK PLATFORM, ADMINISTRATOR, ADVERTISING AND PROMOTIONAL AGENCIES, AND ALL THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, REPRESENTATIVES AND AGENTS FROM ANY LIABILITY, DAMAGES, LOSSES OR INJURY RESULTING IN WHOLE OR IN PART, DIRECTLY OR INDIRECTLY, FROM THAT ENTRANT’S PARTICIPATION IN THE CONTEST AND THE ACCEPTANCE, USE OR MISUSE OF ANY PRIZE THAT MAY BE WON. SPONSOR AND ITS PARENT, AFFILIATE AND SUBSIDIARY COMPANIES DO NOT MAKE ANY WARRANTIES, EXPRESS OR IMPLIED, AS TO THE CONDITION, FITNESS OR MERCHANTABILITY OF THE PRIZE. SPONSOR AND ITS PARENTS, SUBSIDIARIES, AFFILIATES, ADVERTISING AND PROMOTIONAL AGENCIES, AND ALL THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, REPRESENTATIVES AND AGENTS DISCLAIM ANY LIABILITY FOR DAMAGE TO ANY COMPUTER SYSTEM RESULTING FROM ACCESS TO OR THE DOWNLOAD OF INFORMATION OR MATERIALS CONNECTED WITH THE CONTEST.
18. CONTEST SPONSOR:
a. This Contest is sponsored by:
North Central Management, Inc.
1600 Aspen Commons, Suite 200
Middleton, WI 53562